Personal data and privacy statement
I process personal data relating to clients and customers, and to those who are interested in the services I provide.
I am committed to complying with my legal obligations in respect of data protection and privacy.
This statement sets out the principles I apply when processing personal data. This statement describes the types of personal data I may collect about you. This statement also describes what I do with any data I collect about you, how I will keep it secure and the legal bases on which I rely for processing your data. This statement also informs you of your rights and how you can contact me.
1. About me and my services
I am a sole trader.
I provide educational services.
I am a Data Controller for the purposes of current data protection legislation.
My contact details are:
2. What personal data do I collect from you?
Personal data is any information relating to an identifiable living individual. I only collect the personal
data I need to be able to provide you with the services you have asked me to provide or tell you
Personal/contact information: this can include your name, contact address, email addresses,
telephone numbers, your child’s name, your child’s date of birth.
Digital information: IP addresses, and details of your interaction with my website and social media,
should you engage with me through these channels.
Correspondence: information relevant to your specific enquiries.
Other: any other information you choose to provide to me.
3. When do I collect personal data?
I will collect information about you when you enter into a contract with me, make enquiries about my
services, visit my website and engage with me on social media.
4. What is my lawful basis for processing your data?
I may only process personal data where I have a lawful basis to do so.
I may collect and process your personal data when:
- it is necessary for the performance of contracts, written or verbal, with you;
- it is necessary for the purposes of my legitimate interests as a business. In these cases I
will do so in a way which might reasonably be expected from my relationship with you, and
which does not impact materially on your fundamental rights, freedom and interests. I will not
process your personal data on this basis if I believe your rights override mine. Instead, I may
seek your specific consent, and/or another legal basis;
- it is necessary for compliance with legal obligations;
- I have your consent to do so, for example in relation to marketing by electronic means.
Please see below for more detailed information about how I will use your data and on what basis.
If you have any concerns about my data processing please contact me: see Contact. Please also see
Your rights, below.
5. How will I use your personal data?
I may process the information I collect about you:
- to perform any contract, written or verbal, I have agreed with you, or to respond to any enquiries
you make in this connection before we enter into a contract. The lawful basis for this processing is
performance of a contract with you or because you have asked me to take specific steps before
entering into a contract in respect of these activities and services;
- to respond to any other enquiries or complaints. I need the information you supply to enable me to
- to protect my business from fraud and other illegal activities. This processing is necessary for my
legitimate interests by ensuring the proper management of my business and financial risks.
- to provide you with information by post (or by email, with your consent) about other products and
services I offer similar in nature to those you currently receive or have previously asked about.
Information I may process for this purpose includes your name, address and email address. This
processing is necessary for marketing my services, which is a legitimate business interest.
- I will only send marketing information to you by email if I have your consent. You have the right to
withdraw your consent at any time. Please write, email or telephone me: see Contact below.
- to send you communications required by law or which are necessary to inform you about changes
to the services I provide you, for example, updates to this Privacy Statement, and any information
legally required which relates to any contracts between us. These service messages will not
include any promotional content and do not require prior consent when sent by email or text
message. This processing is necessary for me to comply with my legal obligations.
6. Who do I share your data with?
In some circumstances I may need to share your data with the following:
- Examination boards
I may also share your data with third parties, such as my email provider to support the efficient
running of my business.
If this is necessary, I will provide only the information they need to perform the services I require.
They will only use the data for the purposes I specify. I require third parties to maintain appropriate
security to protect information from unauthorised access or processing.
In some circumstances, I may need to share your personal data with other third parties (including
legal or other advisers, regulatory authorities, courts and government agencies) to enable me to
enforce my legal rights, or where such disclosure may be permitted or required by law.
Unless I tell you otherwise, your data will not be processed outside the EEA.
7. How long will I keep your data?
I will only keep personal data for as long as is necessary to provide my services, or for as long as I
reasonably need to keep the information for the lawful business purposes or to comply with a
statutory or other legal requirement.
8. Data security
I will take appropriate technical and organisational measures to protect the personal data I transmit,
store or otherwise process against accidental or unlawful destruction, loss, alteration or unauthorised
disclosure or access. My computers and mobile devices are password protected.
9. Your rights
You may exercise your rights by contacting me using the details in Contact, below. I aim to handle
any requests within a reasonable period and, in any event, within one calendar month of the original
- Right to information and access
You have the right to be informed about what personal data I collect about you, why, on what
lawful basis and what your rights are. This Privacy Statement is the key document I use to inform
you about this.
You also have a right to request access to the information that I hold about you, and to receive a
copy of this information, along with other information which is generally contained in this Privacy
- Right to rectification
You have the right to request that inaccurate personal data be rectified, or completed if it is
- Right to erasure and restriction
You have the right to ask me to limit or cease processing or erase information I hold about you in
certain circumstances. When responding to such requests, I will tell you how such restrictions or
deletions may affect my ability to fulfil my contracts with you or otherwise affect your interests.
- Right to object
You have the right to object to my using your information for direct marketing. You can also ask me
to stop using your information, where I am processing it on the basis of my legitimate interest. I will
do so unless I believe I have a legitimate overriding justification to continue processing your
- Right to withdraw consent
If you have given me any specific consent to use your personal data, you have the right to
withdraw it any time. If you wish to tell me that you are withdrawing your consent, please email me
If you are unhappy with the way I process your personal data, please contact me using the
information provided below. You also have the right to lodge a complaint with the Information
Commissioner’s Office (ICO):
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF; Tel:
0303 123 1113 or 01625 545 745
If you have any questions about this policy, or you wish to exercise any of your rights, please email
me at firstname.lastname@example.org or text or telephone me on 07590 59031 .
12. Updates to this statement
I may change this privacy statement from time to time. I will notify you of any changes by post or
Last updated May 2018